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Platform module
Patient Records & Global Patient ID
One record per patient per hospital, and one identity for that patient across every hospital on the network.
What it is
Most Nigerian facilities hold a patient's history in a paper folder that never leaves the building. When the patient presents somewhere else — a referral, a relocation, an emergency on the road — the new clinician starts blind.
GSHS separates the two things that get confused in paper systems: the hospital's own record of a patient, and the patient's identity. Your hospital number stays yours. The Global Patient ID is what allows a record in Lagos and a record in Kano to be recognised as the same person, with the patient's permission.
Patient 360
Unified patient record
Amina Okafor
GSHS-LAG-004218 · 14 Jun 1988
Linked
2 connected
Clinical summary
Last visit
Today
Next appointment
18 Oct
Open tasks
2 urgent
Why teams value it
Fast registration
Name and date of birth are enough to open a record.
No duplicates
Likely matches are surfaced for review, never merged silently.
Dependants
Children and dependants link to a guardian record.
Works offline
Registration continues when the network drops and syncs later.
Never turn a patient away for missing a phone number
Phone, email and NIN are optional throughout. A patient who has none of them still gets a complete, searchable record, and the data-quality report tracks that cohort so the details can be filled in later.
- Required fields configurable per organisation
- Next of kin and address captured as structured data
- Data-quality report counts records missing both phone and email
Readable numbers your staff can say out loud
Each record is issued a number in the form GSHS-{branch}-{sequence}, unique within your organisation and generated by the database so two clerks registering at once can never collide.
- Per-branch sequences
- Unique within the organisation
- Printed on prescriptions and receipts
Matching that a human always confirms
Every new registration is compared against records across organisations. Exact matches need name, date of birth and phone, or a matching NIN; weaker signals are classed probable or possible. A reviewer links or rejects each candidate with a written reason.
- Exact / probable / possible confidence classes
- No silent auto-merge, ever
- Pending reviews older than seven days are flagged to administrators
The whole story on one screen
Encounters, diagnoses, medications, allergies, results, appointments, admissions and billing for a patient in one place, with a count-only indicator when the same identity is linked at other organisations.
- Active and discontinued medicines separated
- Allergies always read live from the database
- Linked-organisation count without revealing which
Questions about this module
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Read moreSee this module on real screens
Book a walkthrough and we will demonstrate it using workflows that match your facility.